Manually organizing an Outlook mailbox for any busy business is a daunting experience. Luckily, Outlook provides many advanced tools and settings which allow users to automatically maintain an account. These tools and settings are part of the Rules Wizard.

Learning how to correctly use this built-in organizer takes time to master in the beginning, but the time spent is rewarded with an Outlook account which is clean, efficient and simpler to use.

An Outlook user can create new rules in one of two ways. The first way to create a new rule is to set a general rule for an account that is not based on a received message.

To do this, a user should:

  1. Open the Tools menu that is found in the Outlook Inbox. Then click on the Rules Wizard tab.
  2. Select New from the drop-down tab.
  3. A user can then select if he wishes to create a blank rule or to work from a rule template by choosing either: Start creating a rule from a template or Start from a blank rule.
  4. The Rules Wizard will then guide the user through the process of creating a new rule.

New rules may also be created based on an email message. To create a rule this way, a user should:

  1. Right click on the message used to create the rule.
  2. Select Create Rule.
  3. Much of the information for the rule is already filled in by the Rules Wizard. Users can modify and personalize any part of the rule by following the Rule Wizard’s instructions.

Once a rule is set up, it can be easily changed to make it more effective. Modifying an existing rules is even easier than creating a new one. Users who want to change an existing rule, should:

  1. Open the Tools menu and select Rules Wizard.
  2. Find the rule to modify in the Apply rules in the following order box and select it.
  3. Choose Modify.
  4. Then click on Next.
  5. Follow Rules Wizards instructions to modify the rule.

To permanently delete a rule, users can:

  1. Open the Tools menu and select Rules Wizard.
  2. Click on the rule to delete in the Apply rules in the following order box and select it.
  3. Click Delete.

There is a lot to learn about the Rules Wizard — these are just the basics. Spend time experimenting with the Rules Wizard and learn more how Outlook can help anyone become more effective and efficient.

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